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14 Real Company Intranet Examples for Different Industries

Barry Nyhan

Senior Demand Gen & Marketing Ops

11 Dec 2024

We’ve written a lot about the limitations of old-fashioned company intranets. We understand modern businesses need something different to bring their company together in one place. Today’s digital workplace is looking for improved employee engagement and a company culture to be proud of.

But here’s the thing: While people have been predicting the demise of the company intranet platform for as long as we can remember, the modern intranet continues to reinvent itself.

Modern intranets have better features, like an internal job board, an employee directory, a company calendar, and, if you’re lucky, intranet analytics.

Ready to learn more?

Here, we’ll explore:

  • Modern intranet alternatives to the historic company intranet
  • How a modern intranet can improve employee engagement
  • How to improve internal communications with third-party tools
  • How to improve employee satisfaction across the entire company, from the digital workplace to frontline workers.

Why don’t employees engage with their company intranet?

In addition to offering a bad user experience, most intranet platforms are top-down communication methods built to deliver a message but never to start a conversation.

In addition to offering a bad user experience, most intranet platforms are top-down communication methods built to deliver a message but never to start a conversation.
At their core, they lack humanity, which is now more important than ever, according to our State of Humanity Report. Three out of every four HR leaders point to the umbrella of human communications as the key contributing factor to employee disengagement.

We offer something different here at Workvivo  – a more sociable way of interacting digitally at work called a social intranet. But before we discuss what makes social intranets different, let’s take a look at the top reasons why employees don’t engage with a traditional corporate intranet.

 

Lack of user-friendliness or functionality

If you use a clunky, outdated intranet platform that lacks key intranet features, you’ll have a hard time keeping employees engaged with the platform. Keep in mind that the best intranet platform is one that makes life easier for your employees. If it doesn’t, they’ll have no reason to use it.

In addition to choosing the right intranet software and collaboration tools, it’s also a good idea to conduct user testing. This will provide valuable insights regarding what employees think of the new intranet, which you can use to improve it.

 

Outdated content

You have to give your employees a reason to keep coming back to the company intranet. Keeping your intranet homepage populated with fresh and interesting intranet content is one of the biggest keys to making this happen.

Letting the content on your intranet pages grow stale can damage the platform’s credibility, limiting the value it offers employees. Current, relevant content is paramount to keep your employees engaged.

 

Poor mobile experience

The Bureau of Labor Statistics estimates that 27% of the US workforce now works remotely at least part-time. With so many employees now working away from the office, your company intranet needs to offer remote access and an optimized mobile experience.

No matter your industry, you can bet that many of your employees will access the intranet via their mobile devices. If you don’t optimize the site for mobile users, engagement will suffer.

 

No reason to participate

Using the intranet shouldn’t be just another task that your employees have to complete. Instead, it should offer them real value in the form of useful information and the ability to streamline communication and knowledge sharing.

If your intranet doesn’t offer this kind of value, your employees will have little reason to participate. Of course, there are other initiatives you can use to drive participation as well, including using recognition or gamification to drive employee engagement

 

Too much top-down communication

An intranet site should be a platform for two-way communication. If you only use your intranet for top-down communication, you risk creating an overly authoritative platform that stifles employee engagement.

Encourage your employees to use the intranet to communicate and share information with their fellow employees, and be selective with top-down communication. By doing this, you can create a platform that stimulates engagement at all levels.

How to increase employee engagement with a modern social intranet

Switching to a modern intranet can help employees get on board with using an intranet. Employees (especially millennials and Gen Z) are more likely to use your intranet if the interface is modern, appealing, and up-to-date.

But what is a ‘modern’ intranet?

Think about it – in our social lives, we send videos, go live, listen to podcasts, and send voice messages. Using a social intranet for internal communications, one that includes the social consumer design we experience daily, will ensure your intranet doesn’t end up collecting metaphorical dust on the shelf.

But here’s the key: the social nature makes it easy to interact directly with everyone (the same way we could start a conversation with Arianna Huffington or Mark Cuban on Twitter). 

Along with using a modern intranet design, there are numerous other ways you can drive engagement with your intranet site and ensure a positive experience for your employees, like:

 

Hold onboarding and training sessions

It’s important to familiarize your employees with the new intranet right from the start. Likewise, instructions on using the company intranet should be part of the onboarding process for your new hires. Taking the time to teach your employees how to make the most of the company intranet will go a long way toward boosting their engagement.

 

Get leadership buy-in

Leadership engagement sets the tone for the rest of the organization. If the managers and executives at your company are not fully bought into the company intranet, your employees are likely to follow suit. Showcase the intranet ROI to the company to ensure that company leadership is ready to lead the charge.

 

Regularly update content and collect feedback

We already discussed how keeping your intranet pages populated with fresh and informative content is a major key to boosting employee engagement. By regularly updating your intranet content to align with company objectives and employee interests, you can give your employees plenty of reasons to keep logging in. 

To further tailor your intranet content to your employees, you may also want to consider using surveys or focus groups to gather employee feedback on content curation and ideas for platform improvements.

 

Boost engagement with incentives, challenges, and contests

Gamification and incentives, such as challenges and contests, can make using the intranet fun and rewarding for your employees. If you align these incentives with company goals and your company culture, then the value they offer will be even more pronounced.

 

Personalize the user experience

Adopting a one-size-fits-all approach to your company intranet isn’t likely to be the best formula for driving employee engagement. Offering opportunities for personalization, such as custom dashboards and personalized content feeds, can make your company intranet a lot more appealing to individual users.

With that said, there is a fine balance between personalization and maintaining a cohesive company culture on the platform. 

One of the best ways to achieve this balance is to use a social intranet like Workvivo that enables you to customize and personalize your intranet site however you see fit.

15 modern intranet design examples from different industries to explore

You should now have a good sense of how social intranet software differs from a standard company intranet.

But to bring the idea to life, we‘ll explore some real-life company intranet examples and demonstrate how the Workvivo intranet platform was used effectively across ten different industries – from IT and finance to hotels and recruitment. 

A modern intranet platform like Workvivo can work for any large team across any industry to motivate employees and improve employee retention.

 

1. Information technology: HERE Technologies

HERE Technologies is a leading location data and technology platform that empowers businesses, cities, and individuals through the power of location intelligence.

The challenge 

During the shift to remote work, HERE faced challenges with its legacy intranet:

  • Limited reach and engagement: The existing intranet struggled to connect with a dispersed workforce.
  • Poor user experience: The outdated platform lacked intuitive navigation and engaging features.
  • Difficulty in conveying company culture: HERE was concerned that remote team members, especially new employees, were missing out on the company core values and culture.

The solution 

HERE implemented Workvivo's social intranet to address these challenges. The platform's key features included:

  • Mobile-first design: Ensured easy access for employees on the go.
  • Engaging social media features: Newsfeeds, communities, and social reactions fostered a sense of belonging.
  • Integration with existing tools: Seamlessly connected with essential workspace tools like Zoom, Teams, and Slack.
  • Robust security and privacy: ISO 27001 and SOC2 certifications ensure data protection.

The results 

  • Increased intranet visits by over 200%: Employees actively used the platform to connect and stay informed.
  • Enhanced employee engagement: The social media features fostered a more vibrant and interactive workplace.
  • Strengthened company culture: HERE successfully conveyed its values and mission to its global workforce.

You can read a full review of Workvivo from a HERE team member on G2, where they talk through what they like, dislike, and the benefits of a social intranet.

 

2. Finance industry: Taxback Group

Taxback Group is a multinational financial solutions provider with over 1,000 employees worldwide.

The challenge

Before implementing a modern intranet, Taxback Group faced these communication hurdles:

  • Outdated intranet: Their legacy employee intranet was only accessible via a network connection, limiting accessibility for remote and mobile employees.
  • Email overload: Employees relied heavily on email for communication, leading to inefficiency and information overload.
  • Global disconnect: With employees spread across numerous offices worldwide, maintaining a connected and engaged workforce was challenging.

The solution

Taxback Group partnered with Workvivo to implement a social intranet that addressed their needs:

  • Mobile accessibility: Employees could access the intranet anytime, anywhere, from any device.
  • Centralized communication hub: Workvivo replaced excessive emails with a streamlined platform for company-wide announcements, updates, and knowledge sharing.
  • Global connectivity: The intranet fostered a sense of community and connection among employees across different locations.
  • User-friendly interface: Workvivo's intuitive design encouraged adoption and engagement.

The results

  • Improved knowledge management: Employees could easily find the information they needed, when they needed it. This also helped to streamline communication and decrease email clutter.
  • Enhanced employee engagement: The social features fostered a more connected and collaborative workforce.
  • Empowered content creators: Easy-to-use content creation tools and scheduling features enabled efficient communication.

You can check out their Head of Employee Experience’s full review of Workvivo on G2, where they noted Workvivo as the “future of employee communications”.

 

3. Telecommunications: Cubic Telecom

Cubic Telecom is a leading technology provider for the automotive, mobile device, and IoT industries.

The challenge 

Cubic Telecom faced common workplace challenges:

  • Email overload: Over-reliance on email hindered effective communication and made it difficult to gauge message reach and employee engagement.
  • Lack of a centralized communication hub: Information was scattered across various channels, leading to potential miscommunications and missed updates.
  • Disengagement: Employees felt disconnected from leadership and colleagues, impacting morale and collaboration.

The solution

Cubic Telecom implemented Workvivo's social intranet to address these issues:

  • Reduced email reliance: Workvivo provided a centralized platform for company-wide announcements, updates, and discussions, minimizing the need for excessive emails.
  • Improved communication flow: The intranet facilitated clear and targeted communication, ensuring messages reached the right audience at the right time.
  • Enhanced employee engagement: Social features like news feeds, comments, and reactions encouraged interaction and fostered a sense of community.

The results

  • Increased employee engagement: Employees felt more connected to the company, its leadership, and their colleagues.
  • Improved communication efficiency: Information was readily available and easily accessible, streamlining workflows.
  • Enhanced user experience: The intuitive and user-friendly interface, as praised by Cubic's UX designer, encouraged active platform usage.

 

4. Higher education: Staffordshire University

Staffordshire University is a public university in England with a strong focus on digital technologies.

The challenge

Staffordshire University sought to improve communication and engagement across its multiple campuses:

  • Fragmented communication channels: Multiple communication platforms led to confusion and the potential for important messages to get lost.
  • Limited employee engagement: The university needed a solution to foster a stronger sense of community and encourage active participation.
  • Lack of a centralized hub: A unified cloud-based intranet was needed to streamline communication and ensure all staff members had equal access to information.

The solution

Staffordshire University chose Workvivo's intranet to address these challenges:

  • Consolidated communication: Workvivo provided a single, centralized platform for all university-wide communications, replacing disparate channels.
  • Boosted employee engagement: Features like "shout-outs" and "company goals" facilitated employee recognition, encouraged interaction, and promoted a culture of appreciation.
  • Improved information accessibility: All staff members, regardless of location, had access to the centralized knowledge base with the most important updates, announcements, and resources.

The results

Workvivo helped Staffordshire University achieve its communication goals:

  • Streamlined communication: The intranet successfully consolidated communication channels, reducing confusion and improving efficiency.
  • Enhanced employee engagement: Staff felt more connected and valued, fostering a stronger sense of community.
  • Increased employee recognition and motivation: The shoutouts feature facilitated peer-to-peer recognition and boosted morale.

Andrew Proctor, Head of Digital Services at Staffordshire University, emphasized the positive impact of Workvivo in consolidating communication channels: "We had so many different disparate channels... There was a lot of fragmentation in what we were doing, and we wanted to consolidate it into one channel. Workvivo helped make this consolidation process possible."

 

5. Media and entertainment: A+E Networks

A+E Networks is a leading media and entertainment company reaching millions of households globally.

The challenge

A+E Networks sought to improve internal communication and employee engagement:

  • Ineffective email communication: Email proved to be a one-sided and inefficient method for engaging employees and fostering dialogue.
  • Limited interaction: Employees lacked a platform for meaningful interaction and connection with colleagues.
  • Low engagement: Traditional communication channels failed to generate excitement or enthusiasm among the workforce.

The solution

A+E Networks implemented Workvivo's social intranet to transform their internal communications:

  • Interactive platform: Workvivo provided a dynamic space for employees to connect, share ideas, and participate in discussions.
  • Engaging content: The platform facilitated the creation and distribution of compelling content, including news, updates, and multimedia.
  • Social features: Features like comments, likes, and shares encouraged active participation and fostered a sense of community.

The results

Workvivo significantly boosted employee engagement and satisfaction at A+E Networks:

  • Increased employee retention: The company saw a 40% increase in employee retention, demonstrating the positive impact of the intranet on employee satisfaction.
  • High adoption rate: A 92% adoption rate highlighted the platform's popularity and effectiveness in engaging employees.
  • Improved employee connection: Employees felt more connected to each other and the organization as a whole.

Karl Burnett, VP of Human Resources EMEA at A+E Networks, shared the enthusiastic response from employees: “We told our employees we were replacing our old intranet with Workvivo and almost had a standing ovation!”

Workvivo achieved an increase in employee retention of 40% and a massive 92% adoption rate for A+E Networks. Read the full case study here.

 

6. Recruitment agency: Morgan McKinley

Morgan McKinley is a global recruitment agency specializing in providing career advice, job opportunities, and market insights to job seekers.

The challenge

With offices in 19 locations worldwide, Morgan McKinley needed to:

  • Connect a diverse workforce: Foster a sense of community and facilitate communication among a multicultural, multinational team.
  • Improve internal communication: Provide a platform for easy and interactive communication, recognition, and business updates.
  • Prioritize mobile access: Cater to a workforce that is often on the move, requiring a mobile-first solution.

The solution

Morgan McKinley chose Workvivo's social intranet to meet these challenges:

  • Mobile-first design: Enabled employees to access the platform and stay connected from anywhere, at any time.
  • Global communication hub: Facilitated seamless communication and information sharing across different offices and time zones.
  • Employee recognition tools: Empowered employees to recognize and appreciate each other's contributions.
    Survey features: Provided valuable insights into employee sentiment and feedback across the organization.

The results

Workvivo proved to be a powerful tool for Morgan McKinley:

  • Improved employee engagement: The intranet fostered a more connected and engaged workforce, strengthening company culture.
  • Increased staff retention: By prioritizing employee communication and recognition, Morgan McKinley achieved a 50% improvement in staff retention.
  • Enhanced internal communication: Workvivo provided a dynamic and interactive platform for sharing updates, celebrating successes, and gathering feedback.

Aldagh McDonogh, CEO of Morgan McKinley, emphasized the impact of Workvivo on their company culture: “Workvivo is the personality and the pulse of this business. It really puts the people front and center. It says that people matter. I can’t imagine an organization that it would not work for.”

You can watch the full video case study here.

 

7. Amusement and Recreation Industry: Seneca Gaming Corporation

Seneca Gaming Corporation operates four resorts and casinos in New York State, prioritizing both customer and employee satisfaction.

The challenge

With a diverse workforce spread across multiple resorts, Seneca Gaming Corporation needed to:

  • Connect a dispersed team: Bridge communication gaps between employees in different roles and locations, from chefs and hotel managers to office staff.
  • Engage a busy workforce: Cater to employees who are often on their feet and have limited time for traditional communication channels.
  • Improve communication efficiency: Provide a platform for easy access to company news and real-time updates.

The solution

Seneca Gaming Corporation implemented Workvivo's social intranet to address these needs:

  • Mobile accessibility: Allowed employees to stay connected and informed on their mobile devices, even while on the go.
  • Real-time communication: Facilitated instant updates and communication between teams and departments.
  • User-friendly interface: Ensured easy adoption and engagement for employees with varying levels of technical expertise.

The results

Workvivo helped Seneca Gaming Corporation enhance employee engagement and communication:

  • Improved employee communication: The intranet provided a centralized hub for sharing information, updates, and announcements.
  • Increased employee engagement: Mobile accessibility and real-time communication features kept employees connected and informed.
  • Enhanced customer service: By prioritizing employee communication and satisfaction, Seneca Gaming Corporation empowered its team to deliver excellent customer service.

Holly Gagnon, President and CEO of Seneca Gaming Corporation, highlighted the importance of employee communication: “Our team members are our first customers, and in order for them to provide excellent customer service, they need to be informed. We were looking for a platform to increase employee engagement and strengthen our communication, and Workvivo was the best fit for our needs.”

 

8. Hospitality industry: Trigon Hotels

Trigon is a renowned hotel chain in Cork, Ireland, known for its warm and personable approach to both staff and guests.

The challenge

Trigon sought to enhance its already strong company culture by:

  • Building a sense of community: Connecting employees across its three hotel locations to foster collaboration and knowledge sharing.
  • Prioritizing employee wellbeing: Creating a supportive environment where employees feel listened to and valued.
  • Maintaining high levels of engagement: Ensuring employees feel connected to the company's mission and values, ultimately contributing to exceptional guest satisfaction.

The solution 

Trigon Hotels implemented Workvivo's social intranet to achieve these goals:

  • Communication hubs: Created dedicated spaces for each hotel location to facilitate communication and team building.
  • Wellness committees: Provided a platform for employees to connect, share wellness initiatives, and support each other's well-being.
  • Employee recognition tools: Enabled staff to acknowledge and celebrate each other's achievements, fostering a culture of appreciation.
  • Surveys and feedback mechanisms: Gathered valuable employee input to improve internal processes and decision-making.

The results

Workvivo helped Trigon Hotels strengthen its commitment to employee engagement:

  • Enhanced company culture: The intranet fostered a stronger sense of community and belonging across all hotel locations.
  • Improved employee morale: Employees felt more connected, valued, and invested in the company's success.
  • Increased guest satisfaction: By prioritizing employee well-being and engagement, Trigon Hotels created a positive ripple effect that enhanced the guest experience.

Aaron Mansworth, Managing Director of Trigon Hotels, emphasized the importance of employee engagement: “We are a people-centric organization, and employee engagement and effective internal communication is a key priority for us. Workvivo is a fundamental part of helping us successfully achieve this.”

 

9. Customer experience: TELUS International

TELUS International is a global company specializing in designing and delivering innovative customer experiences for leading brands.

The challenge

With a vast workforce of approximately 50,000 employees worldwide, TELUS International needed to:

  • Consolidate communication channels: Replace two outdated, custom-built intranets with a single, unified platform.
  • Improve communication efficiency: Streamline communication and information sharing across a globally distributed team.
  • Enhance employee engagement: Provide an exceptional user experience that fosters a strong company culture and drives engagement.
  • Integrate with existing systems: Ensure seamless integration with existing communication and HR systems.

The solution

TELUS International selected Workvivo's social intranet to address these challenges:

  • Centralized communication hub: Workvivo provided a single platform for all employee communication, replacing fragmented legacy systems.
  • Global reach: Effectively connected employees across different locations and time zones.
  • User-friendly interface: Delivered an engaging and intuitive user experience, encouraging adoption and active participation.
  • Seamless integrations: Integrated with existing communication and HR tools for a streamlined workflow.

The results

Workvivo proved to be a game-changer for TELUS International:

  • Improved employee engagement: The intranet fostered a more connected and engaged workforce, leading to increased productivity and collaboration.
  • Enhanced company culture: Workvivo helped create a stronger sense of community and shared purpose among employees worldwide.
  • Streamlined communication: The platform consolidated communication channels, improving efficiency and information flow.

Steph Cooke, Internal Communications Manager at Voxpro (Powered by TELUS International), highlighted the positive impact of Workvivo: “Workvivo has been a vital ingredient in enhancing our employee experience and improving engagement for our business worldwide.”

Read the full case study here.

 

10. Healthcare industry: Royal Berkshire NHS Foundation Trust

Royal Berkshire NHS Foundation Trust is a leading healthcare provider in the UK, serving a population of approximately 1 million people with a workforce of over 7,000 employees.

The challenge

Royal Berkshire NHS Foundation Trust faced communication challenges inherent to a large healthcare organization:

  • Fragmented communication channels: Reliance on company-wide emails, a staff Facebook group, and a static intranet created communication silos and hindered effective information sharing.
  • Limited access for frontline staff: Many employees, including porters, housekeepers, security personnel, doctors, and nurses, lacked regular access to computers, making traditional communication methods less effective.  
  • Security concerns: The use of a staff Facebook group raised concerns about data security and privacy, as employees had to use personal accounts to access work-related information.

The solution

Royal Berkshire NHS Foundation Trust implemented Workvivo's social intranet to address these challenges:

  • Centralized communication hub: Workvivo consolidated communication channels into a single, accessible platform, improving information flow and reducing reliance on email.  
  • Mobile-first design: Ensured that all employees, regardless of their role or location, could access important updates and information on their mobile devices.
  • Enhanced security and compliance: Workvivo met the trust's strict security and compliance requirements, ensuring the right permissions and data protection measures are in place.
  • Engaging features: Social features like news feeds, comments, and likes fostered a sense of community and encouraged interaction among employees.

The results

  • Improved communication reach: The intranet successfully reached a large percentage of the workforce, with 84% of employees registered and 83% active weekly.  
  • Enhanced employee engagement: Workvivo fostered a more connected and engaged workforce, improving communication and collaboration across different departments.  
  • Increased efficiency: Streamlined communication processes and reduced reliance on time-consuming emails.  
  • Strengthened security: Addressed data security and privacy concerns associated with using external platforms like Facebook.

Niall Norbury, Campaigns and Marketing Manager at Royal Berkshire NHS Foundation Trust, praised Workvivo's impact: “For us as a comms team, it’s been fantastic. The way we work is completely different. We barely send out emails to staff at all now. We have so many more tools at our disposal.” He also highlighted the platform's ability to reach staff with important alerts and provide access to resources remotely.

Read the full case study here.

 

11. Outsourcing companies: SupportNinja

SupportNinja is a global outsourcing firm that helps companies scale their operations efficiently. With a rapidly growing workforce spread across multiple countries, SupportNinja needed a robust platform to connect and engage its employees.

The challenge

SupportNinja faced communication and engagement challenges common to fast-growing, globally distributed teams:

  • Disorganized communication: Information was scattered across various channels, leading to inconsistency and confusion for employees.
  • Lack of a centralized information hub: Employees lacked a single source of truth for important documents such as company information, policies, and procedures.
  • Onboarding challenges: With a rapidly expanding workforce and acquisitions on the horizon, SupportNinja needed a streamlined and efficient onboarding process.

The solution

SupportNinja partnered with Workvivo to implement a social intranet that addressed these challenges:

  • Centralized communication and document management platform: Workvivo provided a single, accessible platform for all company-wide announcements, updates, and information sharing.
  • Streamlined onboarding process: Workvivo's flexible platform and dedicated onboarding features and templates enabled SupportNinja to create a customized, two-week onboarding program.
  • Enhanced employee engagement: Social features like news feeds, spaces, and live streaming fostered a sense of community and connection among employees worldwide.
  • Client and external collaboration: Workvivo's unique ability to create spaces for external users facilitated client onboarding and collaboration.

The results

Workvivo delivered impressive results for SupportNinja:

  • Rapid adoption: Achieved a 97% employee activation rate within seven days of launching the platform.
  • High engagement: 83% of employees use Workvivo every month, demonstrating the platform's effectiveness in keeping employees connected and informed.
  • Improved eNPS: Saw a 20% jump in eNPS participation rate after moving the survey to Workvivo, indicating increased employee engagement and feedback.
  • Reduced attrition: SupportNinja achieved a low annual attrition rate of 21.4%, compared to the industry average of 40.3%, highlighting the positive impact of Workvivo on employee satisfaction and retention.
  • Efficient onboarding: Successfully onboarded 300 new employees from an acquisition within a few weeks, thanks to Workvivo's streamlined onboarding process.

Otto Salumbre, Global Communications and Engagement Associate Director at SupportNinja, praised Workvivo's impact: “In the last year, of all the platforms that we have launched company-wide, Workvivo has had the biggest impact.” He also highlighted the platform's elegance, ease of use, and ability to connect a dispersed workforce.

Read the full case study here.

 

12. Aviation industry: Sentient Jet

Sentient Jet is a leading private aviation company with nearly 25 years of experience in the industry. Headquartered in Massachusetts, Sentient Jet recognized the need to improve internal communication and employee engagement across its geographically dispersed teams.

The challenge

Sentient Jet faced communication challenges that hindered collaboration and transparency:

  • Communication silos: Teams operated in silos, lacking visibility into other business operations and initiatives.
  • Over-reliance on email: Email was the primary communication tool, leading to information overload and inefficient communication.
  • Disparate workforce: With a growing number of remote employees, maintaining a connected and engaged workforce was crucial.

The solution

Sentient Jet implemented Workvivo's social intranet to address these challenges:

  • Centralized communication hub: Workvivo provided a unified platform for company-wide communication, breaking down silos and improving information flow.
  • Reduced email dependency: The intranet offered a more engaging and interactive alternative to email, facilitating collaboration and knowledge sharing.
  • Enhanced employee engagement: Social features like shoutouts, comments, and likes fostered a sense of community and recognition.
  • Remote work support: Workvivo enabled Sentient Jet to maintain a connected and engaged workforce, even during the shift to remote work.

The results 

Workvivo delivered significant improvements for Sentient Jet:

  • High adoption rate: Achieved a 99% adoption rate among staff, demonstrating the platform's popularity and effectiveness.
  • Increased engagement: 86% of employees log on to Workvivo every month, indicating active platform usage and participation.
  • Improved communication: Workvivo facilitated efficient and transparent communication across all teams, breaking down silos and fostering collaboration.
  • Enhanced company culture: The intranet promoted a positive and supportive work environment, boosting employee morale and engagement.
  • Strong leadership buy-in: Workvivo became the CEO's preferred communication channel, demonstrating strong leadership support and platform adoption.

Alan Walsh, Senior Vice President of Owner Services at Sentient Jet, praised Workvivo's impact: “Workvivo has had a big impact on our company culture and morale. Having scaled the company in the past two years, we have a growing percentage of our workforce that is disparate. Having Workvivo allows us to interact daily without missing a beat.” He also highlighted the platform's role in improving communication, fostering transparency, and strengthening company culture.

Read the full case study here.

 

13. Food manufacturing: Carbery Group

Carbery Group is a global dairy and ingredients producer. Recognizing the limitations of its existing internal communication tools, Carbery sought a dynamic and user-friendly platform to connect its globally dispersed workforce and foster a stronger sense of community.

The challenge

Carbery Group faced several challenges with its previous communication and engagement solutions:

  • Low adoption rates: Existing platforms, including Workplace and a legacy intranet, suffered from low employee engagement and usage.
  • Content and document management: Maintaining the platforms and keeping content fresh required a significant amount of effort, leading to outdated information.
  • Limited reach: Many employees, particularly those in production operations, lacked access to company email addresses and were excluded from communication channels.
  • Digital silos: Carbery operated as three distinct companies from a digital perspective, hindering collaboration and communication across the organization.

The solution 

Carbery Group chose Workvivo's social intranet to address these challenges:

  • Dynamic and engaging platform: Workvivo provided a user-friendly and interactive platform that encouraged employee participation and communication.
  • Global reach: The intranet connected all employees, including those without company email addresses, fostering a sense of community across the organization.
  • Minimal IT overhead: Workvivo required minimal IT resources for implementation and maintenance, freeing up IT staff for other priorities.
  • Culture alignment: The platform's emphasis on transparency, openness, and trust aligned with Carbery's company values.

The results 

  • High adoption rate: Achieved a 94% staff onboarding rate with zero training requirements, demonstrating the platform's ease of use and appeal.
  • Improved communication: Workvivo broke down digital silos and facilitated seamless communication and collaboration across the organization.
  • Enhanced employee engagement: The platform fostered a more connected and engaged workforce, with employees actively participating in discussions and sharing updates.
  • Reduced IT burden: Minimal IT involvement was required for platform maintenance, allowing IT resources to be allocated elsewhere.
  • Positive cultural impact: Workvivo contributed to a stronger sense of community, transparency, and trust within the organization.

Anthony O’Callaghan, CIO of Carbery Group, praised Workvivo's impact: “From a CIO’s perspective, it’s music to my ears, a platform that’s so heavily relied on across the organization, but requires such minimal administration. That’s ideal.” He also highlighted the platform's ability to connect a global workforce, foster a culture of transparency, and align with company values.

Read the full case study here.

 

14. Automotive retail industry: Keyloop

Keyloop is a leading global provider of digital solutions for the automotive retail industry, with 2,600 employees across numerous offices worldwide. Recognizing the limitations of its existing communication tools, Keyloop sought a platform to foster a more open, inclusive, and engaging communication environment.

The challenge

Keyloop faced communication challenges common to large, global organizations:

  • Static and inefficient tools: Legacy communication tools hindered open communication and employee engagement.
  • Hierarchical communication: A top-down communication model limited employee voice and participation.
  • Language barriers: With employees speaking 26 different languages, ensuring clear and accessible communication was crucial.
  • Dispersed workforce: Connecting employees across 40+ global offices and fostering a sense of community was essential.

The solution

Keyloop implemented Workvivo's social intranet to address these challenges:

  • Open communication platform: Workvivo facilitated a shift towards an open communication model, empowering employees to share their voices and participate in discussions.
  • Multilingual support: The platform's built-in translation tool broke down language barriers, ensuring inclusivity and accessibility for all employees.
  • Enhanced employee engagement: Social features like news feeds, comments, and shoutouts fostered a sense of community and encouraged interaction.
  • Streamlined communication: Workvivo replaced multiple legacy tools, simplifying communication processes and improving efficiency.

The results

Workvivo delivered significant improvements for Keyloop:

  • High adoption rate: Achieved a 91% adoption rate among employees, demonstrating the platform's popularity and ease of use.
  • Increased engagement: Over 80% of staff actively use Workvivo every month, indicating strong platform engagement and participation.
  • Cost savings: Eliminated the need for separate translation and engagement tools, resulting in annual savings of €70,000.
  • Improved efficiency: Streamlined communication processes, saving the Comms team one day per week.
  • Enhanced company culture: Fostered a more open, inclusive, and collaborative work environment.
  • Increased eNPS scores: Saw significant improvements in eNPS scores, health and wellbeing scores, and promoter scores.

Caz Meech, Head of Global Communications and Engagement at Keyloop, praised Workvivo's impact: “Even for people with no experience of social media, people are real converts. They might have been a bit scared at first, and then they just realized how easy it is to use.” She also highlighted the platform's role in breaking down communication barriers, improving efficiency, and enhancing company culture.

Read the full case study here.

 

Top 5 intranet platforms to consider

1. Workvivo

Workvivo transforms the intranet experience by putting employee engagement and emotional connection first. It’s built for modern organizations that want more than a static tool—it creates a thriving digital workplace where people feel connected and valued.

Strengths:

  • Engagement that works: Proven adoption rates, driven by a user-friendly, mobile-first design.
  • Comprehensive solution: Combines communication, engagement, analytics, and intranet in one seamless platform.
  • Unique features: Live video, podcasts, peer recognition, and emotional connection tools foster a true sense of belonging.
  • Seamless integrations: Works effortlessly with Microsoft, Zoom, Slack, and popular HR systems.
  • Measurable ROI: Boost employee engagement, retention, and productivity with visible results.

Best for: Organizations that prioritize culture, need to unify desk and frontline workers, and want an engaging, easy-to-use solution that employees love.

 

2. Unily

Unily is a Microsoft-dependent overlay that mimics SharePoint but struggles to stand alone as a modern engagement platform.

Strengths:

  • Strong alignment with Microsoft products, including advanced search and integrations.
  • Familiarity for organizations already using Microsoft tools like SharePoint.

Weaknesses:

  • Highly dependent on Microsoft infrastructure, making it redundant for organizations already using tools like SharePoint.
  • Poor mobile functionality and limited frontline support.

Best for: Large enterprises with extensive IT resources looking for a Microsoft-specific solution focused on content management.

 

3. Simpplr

Simpplr provides a straightforward, safe choice for static intranet needs, but lacks the engagement tools necessary for modern, connected workforces.

Strengths:

  • Good at federated search and content management for IT-centric companies.
  • Simple and easy-to-navigate platform for basic use cases.

Weaknesses:

  • Lacks frontline engagement features and mobile usability; UI feels corporate and outdated.
  • Limited ability to drive emotional connection or organic engagement.

Best for: Teams looking for a basic intranet solution without strong needs for employee engagement or frontline support.

 

4. LumApps

LumApps serves IT-driven organizations well but lacks robust engagement tools and seamless implementation.

Strengths:

  • Strong integration with Microsoft and Google ecosystems.
  • Suitable for IT-led enterprises seeking alignment with productivity suites.

Weaknesses:

  • Poor mobile experience (3.3/3.8 app store ratings vs. Workvivo's 4.9/4.5).
  • Heavy reliance on third-party integrators for implementation, complicating deployment.

Best for: Organizations deeply embedded in Microsoft or Google ecosystems that primarily seek an IT-centric intranet.

 

5. Staffbase

Staffbase is a mobile-first solution designed to support frontline workers, offering strong branding and operational tools but lacking cohesion across its features.

Strengths:

  • Historically strong in mobile for frontline workers, with branded app options and onboarding journeys.
  • Focused on operational functionality for large frontline teams.

Weaknesses:

  • Features can feel fragmented, leading to complex implementations and inconsistent user experiences.
  • Complex implementations and transactional customer support.

Best for: Enterprises with large frontline workforces looking for a mobile-first solution focused on basic operational functionality.

 

What’s the solution for your company?

Most businesses come with their own set of challenges. It might be a siloed workforce, global offices, or a blend of remote, hybrid, and in-office workers.

But no matter your business’s size, scale, or industry, Workvivo can engage your employees, improve retention, and save your business time and money.

If you have an existing company intranet and switching to something else seems like a monumental challenge, we get it. Many of the wonderful businesses we’ve worked with have been there, too.

That’s why the team at Workvivo is here to help you discuss and work through the challenges your business faces.

Book a free demo now to chat with a member of the team and discover what Workvivo can do for you!

 

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