Workvivo named a Leader in the Forrester Wave™ for Intranet Platforms 2026

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AI NATIVE INTRANET

The intranet your employees actually use

Deploy once. Govern centrally. Watch adoption hit 80–90%. Workvivo is the AI-native intranet that turns search into answers, communication into engagement, and your intranet into a daily destination

TRUSTED BY IT TEAMS AT 1,300+ ENTERPRISE ORGANIZATIONS
Modern Intranet

Enterprise-Grade Platform. Consumer-Grade Experience.

Workvivo sits on top of your existing tech stack; Zoom, Microsoft 365, Google, ServiceNow, Workday and more, unifying fragmented systems into one governed digital workplace.

Role-based homepages configured centrally. Comms and HR publish independently, no IT tickets, no dev resources.

Why choose Workvivo?

 

Consolidation that pays for itself

Workvivo replaces upwards of 20 fragmented and overlapping tools, reducing vendor sprawl and licensing waste while improving adoption and governance.

What gets consolidated:

  • Legacy intranets (SharePoint portals, wikis)
  • Chat & comms tools (Slack, Teams, shadow IT tools, Newsletters, Digital Signage,)
  • Recognition & surveys (Kudos, Glint, Peakon)
  • Frontline licensing (Microsoft F1 /F3 licences)
  • Shadow AI like ChatGPT and DeepSeek
  • Translations Services, Agencies

Enterprise security, compliance, and governance – by default

Enterprise security and compliance, managed centrally. Full control for IT. Zero additional overhead.

  • ISO 27001 & SOC 2 Type 2 certified — Enterprise-grade security and annual audits
  • GDPR, CCPA, HIPAA-ready — Data residency options and compliance controls for regulated markets
  • Permissions-aware AI — All search and AI results respect existing access controls. No data leakage.
  • Low IT overhead — Centrally managed, fast deployment, minimal ongoing maintenance
  • SSO & automated provisioning — Entra ID and Okta integration with SCIM. Users provisioned and unprovisioned automatically. No manual admin overhead.

A business case IT can defend and ROI the board will notice

You're not just buying an intranet, you're reducing costs, eliminating risk, and delivering measurable business impact.

  • 228% ROI over 3 years
  • Under 6 months payback period
  • ~$960K/year saved by eliminating frontline F3 licensing (based on 10K employees)
  • 20+ tools consolidated into one platform
  • 80-90% adoption vs. 20-30% for legacy intranets

This isn't a platform upgrade, it's a transformation that reduces complexity, strengthens governance, and drives productivity across every employee.

MICROSOFT 365

Better Together with Microsoft: Amplify Your M365 Investment

 

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90%+ of Workvivo enterprise customers run Microsoft 365. We don't eliminate your Microsoft stack — we make it adoptable. One unified front door that surfaces SharePoint, Teams, and OneDrive without the navigation chaos.

 

FAQs

Frequently asked questions

Workvivo stores user profile data, content metadata, and engagement analytics. All data is hosted on Zoom's enterprise cloud infrastructure with regional data centers across North America, Europe, and APAC. Content remains in your source systems (SharePoint, Drive, Workday), and Workvivo indexes metadata with pointers—no data duplication. Full data residency controls available for GDPR/CCPA compliance.

Workvivo's AI search queries connected systems in real-time using your existing permissions model. Results respect SSO, Active Directory groups, and system-level access controls. No data is copied or cached—searches run within your security perimeter. All queries are logged for audit trails, and AI processing happens in isolated, encrypted environments with zero training on customer data.

Typical enterprise deployment: 3-4 weeks. Automated provisioning via Entra ID or Okta with SCIM. Pre-built connectors for Microsoft 365, Google Workspace, Workday, ServiceNow. Post-deployment, admin is self-serve for Comms/HR teams, minimal ongoing IT maintenance. No infrastructure changes required; works alongside existing systems.

Yes. Workvivo provides REST APIs, webhooks, and a widget framework for custom integrations. Common use cases: HR systems, learning platforms, ticketing tools, business intelligence dashboards. Full API documentation available. Enterprise customers get dedicated integration support and access to our solutions engineering team.

Workvivo doesn't require full content migration, your existing SharePoint libraries, wikis, and document repositories stay in place. We surface them through unified search and can embed apps and documents.

Workvivo includes role-based access controls, content approval workflows, automated retention policies, full audit logging (who accessed what, when), DLP integration for sensitive content, and compliance reporting for SOC 2, ISO 27001, GDPR, CCPA, and HIPAA requirements. All AI queries respect existing permissions—no data leakage across security boundaries. Admins get centralized dashboards for governance oversight.